INTRODUCTION

The Circuit Court Land Record Division is the custodian, or keeper of all land records for the City of Norfolk.  These records include deeds showing property ownership, mortgages, certain liens and homestead exemptions.  All records in the Land Record Division are open to the public.  The Land Record Division is a high volume, fast paced office and for that reason we are unable to perform searches.

REQUIREMENTS

When a deed is presented for recordation it must be have, a typed Virginia Land Record bar code cover sheet.  The bar code cover sheet can be down loaded from the internet.  The website address is www.landsystems.com.  We only record original documents, or a certified court copy from another court.  They must be signed and properly notarized by a person authorized to perform the act of notary public.  Each document, if not being picked up after being recorded, must be accompanied by a self address stamp envelop for proper return.

e-Recording

Clerk's Office has begun accepting e-Recording Land Record documents.  For information on how to get started, please contact:

 bob.gannon@simplifile.com
336-543-3796
800-460-5657 x1125
118 SW 2nd Street
Oak Island, NC 28465

 or click this link

 https://simplifile.com/eRecording/submitter-value-proposition.jsp

FEES

All documents when presented in the clerk’s office for recording require a recording tax in accordance with the Virginia State Code, except those exempted under the Virginian State Code.  The taxes are calculated as follows: 

State tax  - .25 per hundred dollars
Local tax - .085 per hundred dollars
 

Click here for a table of recordation taxes

Grantors tax – 1.00 per thousand

A Clerk’s fee is also required on all documents.

Assignments - $21.00

Certificates of Satisfaction - $31.00

Deed of Homestead - $21.00

Power of Attorney - $21.00

Substitute Trustee's Deed - $21.00

Deed of Gift - $22.00

DBS & DTF

     $32.00 - up to 10 pages

     $46.00 - 11 to 30 pages

     $66.00 - 31 or more pages

DOT

     $32.00 - up to 10 pages

     $45.00 - 11 to 30 pages

     $65.00 - 31 or more pages

Additionally, copies are $0.50 per page.

To certify a document - $2.00

A $1.00 transfer fee is also required on all documents transferring the ownership of title.

·        All documents received in the clerk’s office by 3:30 p.m., will go to record as of that day.  All documents received after 3:30 p.m. will be recorded on the following business day.

·        Any document that doesn’t meet recordation requirements will be returned and charge an extra $5.00 mail handling/processing fee.